Request for Proposal
Submit a project for bid.
Owners, owners' representatives, architects, engineers, school boards, library trustees, town councils, and developers can use this form to add Tokos Contracting, LLC to a bid list, request a competitive estimate, or open a pre-construction conversation. Most submissions are answered within one business day.
How it works
From submission to bid response.
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1. You submit the form
Project address, owner type, scope, schedule, and budget range. Drawings and specs can be sent by email or mailed to the office address listed below; the form captures the project context that lets us respond accurately.
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2. Mike reviews within one business day
Every RFP is read by Mike Tokos personally before any response goes out. If the scope is a clear fit, the response is a yes with an estimate timeline. If it's a partial fit or a referral, the response says so directly.
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3. Site walk and pre-bid review
For private commercial work, a free site walk produces a cost range and a procurement recommendation. For public works, the response runs through the awarding agency's bid documents on the standard public-procurement window required by the public body.
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4. Sealed bid or fixed-fee proposal
Public-works submissions go in on the form and the date the awarding agency requires. Private-commercial proposals are typically a fixed-fee scope-of-work document with a schedule and a payment milestone structure.
RFP intake
Submit your project.
All fields except the optional ones are required for a useful response. For sealed bids, send drawings and specifications by email to mike@tokoscontracting.com or by mail to the office address.
Other ways to submit
Email, mail, or call.
Best for sealed-bid drawings and spec packages. Reference the project name in the subject line.
399 Ingraham Hill Rd
Binghamton, NY 13903
Tokos Contracting, LLC. Attention: Mike Tokos, President.
Frequently asked
Common questions about submitting.
How long does it take to get a bid response?
For private commercial work, a cost range and procurement recommendation typically follows the first site walk, which is usually scheduled within one to two weeks of the form submission. A formal fixed-fee proposal follows within two to four weeks once the scope is defined. For public-works sealed bids, the response is on the date the awarding agency requires.
Do I have to know my budget range to submit?
The form asks for a range, not a number. If you genuinely don't know, select "To be determined" and the response will include a typical-cost-per-square-foot range for your project type so you can build a working budget. The range matters because the procurement structure that makes sense at $250,000 is different from the one that makes sense at $5M.
Are submissions confidential?
Yes. Tokos Contracting does not share RFP submissions with third parties. Project details are reviewed by Mike Tokos and, where relevant, by the in-house estimating team. For sealed-bid public-works projects, the awarding agency's confidentiality rules apply on top of ours.
I'm an architect putting together a bid list. How does Tokos Contracting handle pre-qualification?
Standard pre-qualification packages are returned the same business day they're received. Tokos Contracting is on the New York State Department of Labor Prevailing Wage Contractor Registry and carries general liability and workers' compensation coverage at standard public-works limits. Insurance certificates, EEO documentation, and bonding-capacity letters are available on request.
What if my project is outside Broome County?
The standard service area is Broome, Tioga, Tompkins, and Delaware counties, plus the rest of the Southern Tier and adjacent counties for public-works projects where the procurement structure justifies the mobilization. If the project is genuinely too far for a single coordinated crew to service well, the response will say so directly and, where possible, suggest a contractor better positioned for the geography.
Can I submit an RFP for a project that's still in early concept?
Yes, and it's often the right time. Pre-construction services, including feasibility analysis, conceptual cost ranges, structural walk-downs, and procurement-strategy review, are most valuable when the project is still being shaped. For adaptive-reuse and historic-restoration projects in particular, an early-stage contractor walk-through saves seven-figure mistakes.